Manual Invoice

In this window you are able to view, create, copy, or delete an Invoice using the buttons in the top of the screen.

If you want to view an invoice press the Query-button and a new window will display.

Insert the required informations in the search fields or leave empty, and press Search. A list of invoices will display.

Put the cursor on the invoice line you want to work with and press OK.

If you want to create a new invoice press New [F2].

Invoice No.	Will be Auto-assigned when Invoice is printed.
Reg. Date	Will be Auto-assigned to Today's Date. Can be amended by using the Calender-button.
Invoice Type	Choose Type of Invoice from the drop-down list.
Status	Shows the Status of the Invoice. Can be amended by using the drop-down list, but only until the Invoice has been Posted.
Our Ref	Will be Auto-assigned to the user logged on. Can be amended.
Your Ref	Insert the Customer Ref. if needed.

Customer No.	Start typing the Name of the Customer and a list of values will display.
Name, Address, City, County	Will be Auto-assigned from the Customer No.

Curr/ROE	Will be Auto-assigned, but can be amended. Choose from the drop-down list.
Invoice Date/ToP	Will be Auto-assigned to Today's Date, but can be amended by using the Calender-button. New Terms of Payment can be used by using the drop-down list,and if you want to create a new Term of Payment press "+".
Due Date	Insert the wanted Due Date or use the Calender-button.
Service/File/Booking 1	Insert the Service/File/Booking No. you want the Invoice to be registered onto. If you want to create new Service or File press "+".
Branch/Activity 1	Insert the Branch/Activity you want the Invoice to be registered onto. If you want to create a new Activity press "+".
Service/File/Booking 2	Currently not in use.
Branch/Activity 2	Currently not in use.
Reason Code	Insert a Reason Code if needed.
Job No.	Insert a job number if required. Not mandatory.
Text 1+2+3	Free text fields.

Now you can add items to the invoice. Press Add Item [F2].

Charge	Choose from the drop-down list and a list of values will display.
Nominal	Choose from the drop-down list and a list of values will display.
Sub	Used if you need to calculate subtotals in the system. Not mandatory.
Text	Will be Auto-assigned from the Charge field, but can be amended.
Nos	Insert the number of items to be charged.
Unit	Will be Auto-assigned from the Charge field, but can be amended. Start typing the Name of the Unit and a list of values will display.
Rate	Insert the Rate per Unit.
Curr	Will be Auto-Assigned, but can be amended. Start typing the Code or the Name of the Currency and a list of values will display.
Cost	If you want you can insert the costs per Unit for the Settlement, but it is not mandatory.
Total	Will be Auto-assigned.
VAT-Code	Will be Auto-assigned, but can be amended. Start typing the Code for the VAT and a list of values will display.
Activity	Choose Activity from the drop-down list and a list of values will display.

When finished press Save.

There is possibility to upload relevant documents to the invoice (which will be sent together with the invoice in Invoice Distribution) using drag/drop via the Document button.

To print the Invoice press Print and a new window will display.

Now you can choose from the menu what to be printed, or sent by mail.