Mail Templates


Here you can create mail templates for various types of functions where system is used for mailing out documents

 


Invoice                                      Used when sending out invoices.

Airfreight documents                      General setup for Airfreight documents.

Shipping documents                      General setup for Shipping documents.

Forwarding documents                      General setup for Road/Forwarding documents.

Shipping mail advice                      For sending our in batch from Shipping.

Forwarding mail advice              For sending our in batch from Road/Forwarding.

Statement of Account                      Used when sending out Statement of Account.

Interest/Reminder Invoice              Used when sending out Interest/Reminder combination.

Reminder                              Used when sending out Reminder.                


Template

Choose from drop down list. 

Subject

Add subject - combine hard coded with other system details.

So far following details are available to merge from Booking:

  • {INVOICE_TYPE}
  • {INVOICE_NO}
  • {SHIP_REF}
  • {BL_NO}
  • {AWB_NO}
  • {CONT_NO}
  • {VESSEL}
  • {VOYAGE}
  • {VESSEL_CODE}
  • {SHORT_NAME}
  • {CUSTOMER_NO}

Message

Insert text you want in the body of the email. Only Plain Text is possible. Note, you need to have a text in Message box otherwise you cannot send the e-mail.


If you want to save press [F8]. Do you regret the input you can press Reset.