Uniteam manual

Company Name

Insert the legal Name of the Company.

Local name

If needed insert the Name in local language here.

IATA

For Approved IATA members insert the IATA No. here.

Basic Currency

Select the Currency of the Company in which the accounts shall be reported. The drop-down list will display 

values from the Currencies Register.

Basic Date Format

Set the Date Format used in the system.

General Company No.

Insert the Company Registration No. - VAT number.

Add. Company No.

In case you have an Export VAT No. insert this here.

Size of Address

Define how long the Customer Address is allowed to be. Maximum is 60 characters but this is not necessarily good in all

cases, since there may be limited space in some documents, and some EDI Exchange may not support this.

Company Website

Insert the homepage of the Company.

Logo Image

Insert the primary logo of the Company, The logo here is used for documents. You can also insert a logo in the Branch tab and in Service. Maximum width: 240 pixels. Maximum height: 80 pixels. 

Logo Logic:

• If no logo in Service or Branch – use Company
• If no logo in Service, but in Branch and Company - use Branch 
• If logo in Service and in Branch and in Company - use Service

Email

Insert the primary E-mail address of the Company.

Phone No.

Insert the primary Phone No. of the Company. 

Fax No.

Insert the primary Fax No. of the Company.

Address 1-3, Zip, City

Insert the registered address of the Company.

Country

Select the Country in the drop-down list displaying values from the Code File Countries.

Present Posting Year

Insert the Year of the Accounts.

Start Month

Insert the Month No. where the Posting Year will start. January = 01, while April = 04.

Previous Year Ended

Indicate if the Previous Posting Year has been finalized.

Last Year Ended

The system will display the last year ended as information.

Booking Posting Level

When posting invoices indicate which number should go into the field Reference No. Normally Book. No. but in some cases 

AWB-No., B/L No., or Container No. may be more useful. You can only select one Reference per Company.

Cust Post Level

Indicate in which level the Customer No. shall be inserted when invoices and/or payments are posted.

In reports showing the Customer Name you may wish to choose the lowest level (Invoice and Payment), however in some

countries this may be too low as the bank statements show one figure only not a line per Customer. 

Choosing Invoice & Payment will split the Bank info in Uniteam to Customer level.

Posting Allowed Between;

Debtors

If you wish to control the periods for posting Debtor Invoices then insert the allowed period in the From/To Date using the Calender-button. 

Fields can be left open for posting in all open Posting Years.

Creditors

If you wish to control the periods for posting Creditor Invoices then insert the allowed period in the From/To Date using the Calender-button. 

Fields can be left open for posting in all open Posting Years.

Finance

If you wish to control the periods for posting Finance invoices then insert the allowed period in the From/To Date using the Calender-button. 

Fields can be left open for posting in all open Posting Years.

Operational Debtor Creating

Indicate if it shall be allowed for operational staff to create Debtors directly in the Booking.

If Yes then the system will copy the default Terms from Customer No. 1 in the Customer Register.

Preliminary Inv.Posting

Indicate if allowed to post preliminary invoices to the File.

Customs Systems

If you exchange data with a Customs System you must indicate which one here.

Payment Terms

If you use the detailed Payment Terms in the Customer File then you need to select Service before Client.

Allow Credit Note

Indicate if it is:

• Allowed to issue Credit Notes
• Allowed to issue Credit Note if a Reason is inserted
• Not allowed to issue Credit Note

Invoice Rounding

Indicate if you wish Invoice Rounding and to which amount:

• Round = Nearest
• Floor = Rounding downwards
• Ceiling = Rounding upwards

Mixed Invoice/Payment Currency

Indicate if it is allowed to settle an Invoice in other Currency than the Invoice Currency.

Strict Master/Cons on Traf.List

Indicate if the Traffic List shall split Invoices in Master level to the Houses or not.

Central R.O.E.

If updating the Currency table shall update multiple companies then these must have Yes in this field.

Central Customer File

If updating the Customer table shall update multiple companies then these must have Yes in this field. 

This do require a strict policy on Customer ID assignment.

Lock Printed Invoices

Indicate if a printed Invoice shall be locked for amendments even before posting.

Expected Profit Type

Indicate if you work with Expected Profit in the File.

Limit Nominals

Indicate if you wish to restrict the user access to posting into the Nominal. If you choose Yes the you need to update 

the User Maintenance.

Adj.Posted Invoices

Indicate if it shall be allowed to adjust a posted Invoice. If Yes then adjusting will trigger a roll-back and a new posting.

Currency

Select the Currency of the account from the drop-down list displaying values from the Currencies Register.

Bank Name

Insert the name of the Bank.

Account No.

Insert the Bank Account No.

IBAN No.

Insert the IBAN No. if existing.

SWIFT

Insert the SWIFT Code.

Nominal

Insert the Nominal No. for this account.

Nominal Charges

Insert the Nominal No. for Bank charges.

EDI Codes

These fields reserved for identifications when sending exchanging data via EDI.

EAN No.

If you do business with the public sector you need an EAN number. Insert here if needed.

Is Info System

If the Info system is checked then remarks inserted in the Customer File will be displayed in multiple programs when the name is entered.

Customer Type

Define if the Nominal are for Debtor or Creditor.

Group

Select a valid Group from the list displaying valid values from Debtor/Creditor Groups. Select the Standard Group if valid for all.

Balance Ctrl. Nominal

Select the Nominal for the Control Account via the drop-down list displaying values from the Nominal Ledger.

VAT1

Select the Nominal for VAT Code 1.

VAT2-9

If you operate with different VAT level you can define 9 levels and then insert the Nominal for the Code here. But these are not mandatory.

Preliminary Invoices

If you have allowed posting of Preliminary Invoices to the File you need a Preliminary A/P Nominal where the A/P part

goes until real invoice is received.

Preliminary  Interest

The Interest Calculation can post the Interest Income to a Preliminary Nominal until paid. Once paid, the amount will be moved to the Interest Income Nominal. If not paid the Invoice can be rolled back. 

Periodic Adjustment

Insert the Nominal used for Periodic Adjustments.

Decimal Adjustment

Insert the Nominal for Decimal Adjustments. This can be used in the Automatic Payments program and if you have chosen

Round Off in this Company Register.

EU Incoming VAT

Insert the EU VAT Nominal for Creditor Invoices.

EU Outgoing VAT

Insert the EU VAT Nominal for Debtor Invoices.

Year End P/L Nominal

Insert the P/L Nominal for the Year End procedure.

Year End Closed Sales

If you operate with File Posting Periods then insert the Nominal for Year End Sales. This would be for Debtor Invoices having Date in one year and posted to a File (Finalized) having period in another year.

Year End Closed Costs

If you operate with File Posting Periods then insert the Nominal for Year End Sales. This would be for Creditor Invoices having Date in one year and posted to a File (Finalized) having period in another year.

No round up

Will leave the VAT calculation with decimals.

Invoice Line round up

Will round the VAT calculation up in each line (Charge) of the Invoice.

Invoice Total round up

Will round the VAT calculation up on the total VAT amount of the Invoice.

Automatic EU-VAT

Will insert Debit/Credit posting for each Invoice having EU-VAT. The default nominals are defined in the System Nominals tab.

SHA VAT Removal

Standard for the system is VAT being calculated on the Nett amount. If this box is checked the system will assume Invoice amount

is Gross and then deduct the VAT.

None

When invoices are posted to the File they will go directly to the P/L having Date and period as the Invoice.

Profit Method

When invoices are posted to the File they will go to a WIP Balance Nominal with Date and period as the Invoice.

Only when the File is Finalized the figures will go to one Nominal in the P/L.

Turnover Method

When invoices are posted to the File they will go to a WIP Balance Nominal with Date and period as the Invoice.

Only when the File is Finalized the figures will go to, at least but not limited to, one Revenue and one Cost Nominal in the P/L.

Charge Nominal

Insert the Nominal used in the charges when posting to a File. This should be a Balance Nominal.

Work In Progress

Choose the Nominal where the Revenue or Cost shall be inserted when the invoices are posted.

Currency Difference

If you wish to post difference between Buying ROE and Selling ROE you must insert the Currency Difference Nominal here.

This is not required.

Debtor/Creditor

When the files are finalized the system can split the Revenue and/or Cost onto separate nominals depending on the

Debtor/Creditor Group. This is a good feature if you need to report InterCompany Turnover.

Group

Select the Debtor/Creditor Group(s) from the drop-down list displaying values from the Debtor/Creditor Groups table.

Closed Work

Insert the P/L nominals for the result to be posted when the files are finalized.

Exp.Profit 1

If you work with Expected Profit then insert the P/L Nominal here.

Exp.Profit 2

If you work with Expected Profit then insert the Balance Nominal here.

Exp. Profit Year End Open Files

If you have open files when performing the year end, you need to insert Expected Profit to get a result in the P/L.

When these files are finalized in the new year a Nominal here will then keep the original Expected Profit from last year. 

This way you can check if the expectation mentioned last year is also correct. 

Grp.

When inserting Expected Profit in the files the users use Group to insert correct nominals. 

Text

Insert a text describing the Group.

Branch No.

Insert the Branch No. you want for this Branch. 

Branch Name

Insert the Name of the Branch for international purpose.

Local name

Insert the Name in local language if needed.

IATA

If the Branch has a separate IATA No. from the Company you can insert this here.

General Company No

If the Branch has a separate Company Registration No. you can insert here.

Add. Company No.

If the Branch has a separate Additional Company Registration No. you can insert here.

Basic Lang. Code

Choose the Basic Language Code from the drop-down list.

Local Lang. Code

Choose the Local Language Code from the drop-down list.

Default branch

Indicate if this shall be the Default Branch.

Status

For a new the Status would be Active, but if a Branch closes down you would not want to delete the history so then you choose Inactive.

Branch Website

Insert the homepage of the Branch.

Branch Logo

Insert the logo of the Branch. Maximum width: 240 pixels. Maximum height: 80 pixels. 

You can also insert a logo in th Company File and in Service. 

Logo Logic:

• If no logo in Service or Branch – use Company
• If no logo in Service, but in Branch and Company - use Branch. 
• If logo in Service, Branch and in Company - use Service.

Email

Insert the default E-mail address for the Branch.

Phone No.

Insert the default Phone No. 

Fax No. 

Insert the default Fax No.

Address 1-3, Zip, City

Insert the Address of the Branch.

Country

Select the Country of the Branch from the list of values displaying values from the Code File Countries.