Booking

When you open a Booking it will default to the newest inserted. If you need another Booking simply insert the Booking No. and press tab.

You can also press the Query-button and a new screen opens for you to insert the Query criteria.

Insert the criteria and press Search or [Ctrl+Shift+S].

From the list you can mark the Booking you need and open by double-clicking or press OK.

If you want to create a new Booking press New.

If you want to copy an existing Booking press Copy Booking. Modify the need information and press Save [F8].

If you want to create a template press Save as Template.

When you have a Booking which will reoccur frequently, you can save it as a template for future use. The template is a normal Booking,

but with a Booking Status Template, which will be excluded from statistics. Save a relevant Booking using Save as Template.

If you want to create a new Booking using a template press Booking Templates.

A template in the list can now be converted into a new Booking by clicking the Use-button or you can press

the Edit-button to adjust the template. You are also able to delete a template.

Remember to press the Save-button [F8] when saving an edited template – not the Save as Template, which will

create a new template. If your system configuration uses skinning on required fields, these skin-settings will

be skipped in the template and only applied in for the real Booking.

The Booking Type indicator to show as template, when editing a Booking Template.

A field description will follow below.

Book. No.	This is a unique reference for this Booking, and will be assigned by the system. You can search an existing Booking very easily by inserting the Booking No. and then tab through.
Book Type	From the drop-down list you can select the Type of Booking you create: IATA - will generate a AWB Master - will generate a MAWB House - will generate a HAWB Domestic Jetpack (Courier) Sub-Master - will generate a second level Master Sub-House - will generate a details to the Sub-House
Svc	The Service will take the default from the Profile Setting, but you can select another using the drop-down list. Or you can type in the Service Code using the "+".
File	If you wish to add the Booking to an existing File start entering the File No. and a list of existing files will appear, or press Enter in the blank field, then you will get a list of open files.

If you wish to create a new File press the "+" and a new screen will open where you can insert Airline, Flight No. and Opening Date.

Auto-assign means the system will generate the next available File No. The rules for the File No. is defined in the Service Register.

Pos	The Position No. will indicate the number the Booking has on the File. Leave it empty and the system will assign next available.
Imp/Exp	Indicates if the Booking is an Import, Export or Transit shipment. The default is picked from the Service Register. If you want to change it, change the Service as well.
AWB date	Will default to Today's Date when Booking is created but can be manually amended.
Event Status	You can set the system up to inform a Booking Status depending on the steps you design the Booking to move in. Setup is made under the Event system.
Booking Status	System related status information.

In the Airline block you insert, Airline, AWB No., Prepaid/Collect, Secured and Service details.

Airline	Airline Code. Drop-down list available. You can type in new Airline Codes by using "+".
Airline name	Comes from the Airline Code Register.
AWB	You can type in an AWB No.(advised) by Airline manually, or you can have a number range, provide by Airline, updated in the AWB Counter that will automatically assign the next number when you press the . The will release the number and put back in the AWB Counter table.
HAWB	Similar there is a HAWB Counter, but this will only be available for House bookings.
PP/CC	Select the value for the Freight Payable Code. Prepaid, Collect or Elsewhere.
Curr.	Currency from Currency table.
Secured	Secured transport, Yes or No.
Att. Doc.	Attached Documents.
Service	Airlines can require a specific Service Code when Booking send via EDI as e-AWB (FWB). By default, the field is blank but you can choose from a list available in the drop-down menu, and a corresponding Code will be included in the FWB (EDI message) to the Airline.

In the Parties block you insert the Customer, Consignee and Notify.

Type	These labels are set by default, but if you need different Party Type you can choose these from the drop-down list.

Name	In the Name field you insert the Name matching the label above. If the Name exists in the Customer File you simply start typing the Name or Customer No. and a list of names matching will appear. If you want to Query, you press Enter in the blank field. Mark the correct one and tab through.

Contact

If you have created contact persons under the Customer in the Customer File you can select it from the drop-down list.

Correcting an address

Once you have inserted an address from the Customer File you can adjust some details if needed. Mark the Customer with the cursor and press the . This will activate

the screen in the right side and you can add and/or amend details.

Add.Type	Is set to default General Name and address from the Customer File, but you can change to Local or Delivery.
Free Text	If you press Free Tex' then the screen will change to simple lines giving additional space for text. Press Save [F8] when ready.

Clear	Will remove existing text.
Reset	Will roll back to the text which was before you started editing.

Create a new customer

If the Customer is not existing you can create it by pressing the -button.

Now you can insert Name and Address. Press the Save-button [F8] and the system will ask if you wish to create Debtor or Address.

Choose Debtor if you need to create an Invoice to the Customer. Otherwise choose Address.

Routing

Departure	Departure Airport. You can search and add Airport via the "+". Full text below.
Arrival	Final destination Airport. You can search and add via the "+". Full text below.
Airline 1	Insert Code for the Airline - for instance SK for SAS
Flight No. 1	Flight No.
Day 1	Date of Arrival first Airport. Might be final destination Airport, or 1st stopover, if not direct connection. The Departure Date and Arrival Date will be updated.
Airport 1	Airport Code for first Airport. Might be final destination Airport, or 1st stopover, if not direct connection.
Airline 2	Insert Code for Airline - for instance LH for Lufthansa.
Flight No. 2	Flight No.
Day 2	Date of Arrival second Airport. Might be final destination Airport, or 2nd stopover, if not direct connection. The Arrival Date will be updated with this Date.
Airport 2	Airport Code for second Airport. Might be final destination Airport, or 2nd stopover.

Same input for Sequence for Airline 3, Flight No. 3, Day and Airport 3.

Departure/Time	Will be updated, by 1st day Date in routing. Can be amended.
Arrival/Time	Will be updated by 1st, or 2nd, or 3rd date in routing. Can be amended.
Actual Date/Time	Actual Date/Time.
Quote No.		If there is a valid Quote in the Rates section the system will automatically suggest this when you press 'Link'.
Carrier Quote		Will be returned if in the linked Quote - or you can insert manually.
Our Ref		Will default to the User creating the Booking.
Branch		Will default to the Branch of the user creating the Booking.
Activity		Will default to the Activity linked to the user creating the Booking.
SRI		Shipment Reference Information.
Your Ref.		Additional Reference field for individual use. (Not printed on STD AWB)
Reference No2		Additional Reference field for individual use. (Not printed on STD AWB)
Reference No3		Additional Reference field for individual use. (Not printed on STD AWB)
Reference No4		Additional Reference field for individual use. (Not printed on STD AWB)

Cargo Section tab-sheet

In the Cargo section we have made it possible to insert the most frequently used information directly in the Cargo Line, while additional information can be inserted pressing

the buttons below the Cargo Lines. When pressing one of these buttons the details will be attached to the Cargo Line highlighted when pressing the button.

Item No.

System will assign the next available number for the Cargo Line. Apart from showing the number of Cargo Lines this number can be used in the Haulage tab-sheet.

Marks

Insert the Marks and No. for the cargo. If there are multiple Marks and No. lines press the -button. For inserting blank lines, press the Space-button and return. You can reorganize the buttons pressing Up and Down, or delete a highlighted line. Press OK to return to the Cargo Lines.

Pkg	Insert the Number of Packages in the Cargo Line. If you need to register Inner Packing for Hazardous Cargo then press and a new screen opens.
Pkg. Type	Insert the Type of Packing from the drop-down list displaying values from the table Package Types. If you need to control these codes are always used, you can set a switch in the Service Register. You need to find the check for Manually Assign Package Type and set this to No.
Kos.	Cargo Gross Weight.
Rate	Code used in the rate class box on the AWB. Kos. will calculate the chargeable Weight x rate = Total. Check IATA guideline for explanation on various codes.
Volume	Volume can be typed in here, but also calculated with the button. YOU HAVE TO BE IN THIS FIELD WHEN GOING TO DIMENSIONS, IF YOU WANT TO CALCULATE THE CHARGEABLE WEIGHT........
Unit	Volume Type. On the "+" you can open the Volume Unit screen, where you can see/update the cbm/weight factor for calculating chargeable weight.
Charge Weight	Calculated weight based on Volume/Factor.
Rate/Charge	Airfreight Rate.
Total	Calculated Total.
Cargo	Cargo Description. For inserting blank lines, press Space and Return. You can Reorganize the buttons pressing Up and Down, or delete a highlighted line. Press OK to return to the Cargo Lines

IMCO/DRG-button

When pressing the IMCO-button the screen will open with the details of the Cargo Position highlighted.

You can shift Cargo Position pressing the arrows.

The first line will display the details of the Cargo Position you are going to add IMCO details for.

UNNO	Select the UN No. via the drop-down list displaying valid values from the IMCO Register.

IMCO Page, IMCO Class, EMS and MFAG cannot be amended in this screen. Here you have to amend in the IMCO Register directly.

Press the plus next to the UNNO and the IMCO Register will open for amending.

After you have saved the changes re-select the UNNO in the Booking and the field will be updated.

Other fields can be amended directly in the Booking to match the requirements. Press Save [F8] when ready.

Press to get back to the Cargo Position.

Master-button

The Master Cargo details will be the sum of all House/Cons bookings linked to the Master.

Here you can alter the cargo details on a Master Booking.

MRN/Customs-button

In this section you can add customs information for each Cargo Position. Information on shipment level will be added in the Customs Info tab-sheet.

When pressing the button the screen will open with the details of the Cargo Position highlighted. You can shift Cargo Position pressing the arrows.

CCC No.	Insert a valid Cargo Commodity Code from the drop-down list displaying values from the Commodity Register.
Text	Is automatically filled in when the CCC No. is selected. The text displayed is Text 1 from the Commodity Register.
Customs Tariff No.	Is automatically filled in when the CCC No. is selected. The number displayed is Commodity Code from the Commodity Register.
Origin	Select the Country of Origin from the drop-down list displaying values from the Code File Countries.
Procedure	Insert the Procedure Code.
Suppl.U	Insert the value for Supplementary Units if applicable.
Statistical value	Insert the value for the Statistical Value of the cargo.
T-Status	Select the correct T-Status for the shipment. The default is set in the Service Register.
Pref.Code	Select the Preference Code from the drop-down list displaying valid values from the Code File Preference Codes.
Cust.Ref.	This field is reserved for the Customs Reference No. returned form the customs system.
Sensitive	If the cargo is sensitive then insert the number of sensitive packages.
Pkgs	If the cargo is sensitive then insert the Type of Packing.
VAB	"Varebestemmelseskode" (Trade Regulations) is used for Danish Customs Administration.

In the next block you can insert additional information required for the customs procedure. Depending on the procedure you can choose between different information.

Press the Add-button [F2] and a new line will open for input.

Type	Select the Type of Information you wish to add from the drop-down list.
Code	If a Document Code is chosen, you need to select a Document Type in the Code field.
Ref.Number	Insert the Document No. - or if MRN the MRN No.
C	If the MRN is complete, check the box and leave the remaining fields empty.
Cargo Item	Insert the Cargo Item No. for incomplete items in the MRN.
C	Add the last Cargo Item which completes the MRN check the box.
Unit	If the MRN is not complete insert the number of units included in this line.
C	When the last units in the MRN are sent check the box to indicate the MRN is complete.
Rest weight	Insert the remaining Weight of the incomplete MRN.
Gross	Insert the total Gross Weight.

Press the Save-button [F8] or Add [F2] if you wish to insert additional customs information.

Press to get back to the Cargo Position.

Dimensions-button

In this section you update the dimensions for the individual packages and Package Type.

Make sure you are placed in the Volume field when you press/open the Dimensions.

No Of Pkgs	Insert Number of Packages that have the same dimensions.
Kos	Weight per package. The program will calculate the total Weight.
Length	Length of the package(s) in cm.
Width	Width of the package(s) in cm.
Height	Height of the package(s) in cm.
Density	Factor for calculating Chargeable Weight (6000 cubic centimeters per kg.)
Print AWB	Should the dimensions be printed on the AWB, choose Yes or No.

Press to get back to the Cargo Position.

Misc. Detail tab-sheet

In Miscellaneous Details, you can update what and how various information should be printed on the AWB.

Print Info

Print Freight	3 options: Print all Charges - will print Freight and charges on the AWB. Prepaid as Agreed Collect as Agreed - will print the text, AS AGREED in the Freight section, and full text in the rate column.
Freight PP/CC	Yes/No - Printing the text FREIGHT PREPAID or FREIGHT COLLECT on the AWB.
Issuing Agents	Printing your companies name and address details in the Issuing Carriers Agent field on the AWB.
As Carrier	Printing the text AS CARRIER, and the Name typed in this field.
As Agent	Printing the text AS AGENTS FOR, and the Name typed in this field. If AS AGENT FOR is updated, AS CARRIER will not be printed.
Account No	IATA Account No. printed in Account No. field on AWB.

Handing Info

Code

You can create templates with predefined text to be used in the Handling Information on the AWB. You can type a Code directly, or you can choose from the drop-down menu. If the Code not created you can create them via Here you will get access to

the table Handling Remarks.

Text1/2/3

You can also type a text directly, without using codes. Maximum 60 characters.

Additional Ref.

Ref 2/3/4	Additional Reference field for individual use (not printed on standard AWB).
Curr.	Insurance: Currency from Currency table.
Insurance	Insurance Amount: Printed in the Amount of Insurance-field on the AWB.
Curr.	Customs Value: Currency from Currency table.
Customs Value	Customs Value Amount: Printed in the Declared Value for Customs-field on the AWB.
Curr	Carriage Value: Currency from Currency table.
Carriage Value	Customs Value amount: Printed in the Declared Value for Customs-field on the AWB.

Security Info:

Screening Method	Select screening from drop-down
Text/Person	Add Text or name of Person as required for the selected screening method
Date	Add date
Time	Add time

Customs/Add. tab-sheet

In this tab-sheet you can insert Customs information on cargo position level and additional information. Some information will be on shipment level.

This information will be inserted in the Customs tab.

Exp. Decl.	Insert the Standardized Code for the customs document to be printed in the first part of the DECLARATION-field.
EU Decl.	Insert the Standardized Code for the customs document to be printed in the second part of the DECLARATION-field.
Transit	Insert the Standardized Code for the customs document to be printed in the FORMS-field.
Special	If Country has been inserted in the shipper details, this field will be automatically filled in. But you can amend or insert choosing a valid Code from the drop-down list displaying values from the Code File Countries .
Intra/Std.	Indicate if this shipment shall be reported to Intrastat. If it shall select Yes else No.
Ctr.	Indicate if the shipment shall be reported as containerized. No = do not report , Yes = report.
Storage, Name, Reference	You can select the location from the drop-down list displaying values from the Code File Cargo Storage.
Act/Exp	Actual or Expected Date and Time of Arrival.
Date	Insert the Arrival Date.
Time	Insert the Arrival Time.
Inv.Cur	Select the Country Code of the Invoice Currency from the drop-down list displaying values from the Code File Countries.
Inv.Amount	Insert the invoice Amount.
Inv.Date	Insert the Invoice Date.
Invoice Number	Insert the Invoice No.
Inv.Curr	Choose the Invoice Currency from the drop-down list displaying values from the Currencies table.
Value	Insert the Invoice Value.
Cust. Ref.	Insert the previous Customs Reference if existing.
Cust,Clearance	Clearing Agent.
Supplementary Info	Insert additional information to the customs in the 4 fields.
Origin.	If Country has been inserted in the shipper details, this field will be automatically filled in. but you can amend or insert choosing a valid Code from the drop-down list displaying values from Code File Countries.
Dest.	If Country has been inserted in the consignee details, this field will be automatically filled in. But you can amend or insert choosing a valid Code from the drop-down list displaying values from the Code File Countries.
Location	For import cargo you can select the Arrival Terminal from the drop-down list displaying values from the Code File Arrival Terminal.
Delivery Terms.	Select the Delivery Terms from the drop-down list displaying values from the Code File Delivery Terms.
Delivery Text	Insert the Name of the Place where the Delivery Terms end.

Remarks tab-sheet

In this sheet you can insert text and direct it to a specific report/document.

Press the Add-button [F2] and a new line will open for input.

Type	From the drop-down list you can decide in which document the Remark(s) shall be printed.
At	In this drop-down list you can select a set of Remarks from the Remarks table.
Code	If you select a full set of Remarks from the Remarks table this will have a default. But you can amend to another value in the drop-down list displaying codes from the Remark Code table.
Text	Insert the text you want to print in the document. If you have linked from the Remarks table it will be inserted automatically.

Haulage Tab

In this section you can add information for ordering local pick up or delivery of the shipment.

Haulage	Select if haulage is arranged by Agent, Carrier or Merchant.
Haulage Type	Haulage Type Information - for instance DT for Delivery terminal or PU for Pickup at Client. You can create your own types in the Haulage Type table.
Haulier	Select a valid Carrier from the drop-down list displaying values from the Code File Carriers. If missing you can create directly in the Code File Carriers, pressing the "+".
Line	This will be assigned by the system for the next available line in this Booking. You can issue multiple haulages from this screen.
Waybill	If you have created a Sequence in the table Transport Document No., the system will select next available when printing the document. You can add manually as well.
Agreement No.	Possibility to the Haulier Quote No. if received.
Agreed Curr.	Select the Currency in which the transport will be invoiced. You can select a valid value from the drop-down list displaying values from the Currencies table.
Agreed Rate	Possibility to insert the rate agreed for the haulage.
Haulier Book No.	If you exchange EDI with the Haulier this field is reserved for the Booking No. returned from the Haulier.
Trailer No.	If you exchange EDI with the Haulier this field is reserved for the Trailer No. returned from the Haulier.
Date	If you exchange EDI with the Haulier this field is reserved for the confirmed Haulage Date.
Time	If you exchange EDI with the Haulier this field is reserved for the confirmed Haulage Time.
Status	System will update the status as the haulage booking proceeds through the system.

In the next line the loading information is inserted - where the cargo shall be loaded and when.

Party Type/ Name	In this drop-down list you can select where to load if the address is already inserted in the parties block above. When selecting a Party the system will insert the details. You can Select a predefined Loading Address from the Address List on the Customer via the Select Addr.-button, or you can also leave Type empty and insert the details manually.
Name	When selecting Type, the Name of the Party will be inserted, but you can amend manually as well.
Contact	If the Loading Address is in the Customer Register you can select a Contact Name from Customer Contacts.
Addr 1+ 2+ 3 + Zip + City + Country, etc.…	When selecting Type, the Address of the Party will be inserted, but you can amend manually as well.
Date	Insert the Date when cargo has to be loaded or unloaded.
Time + Time	Insert the Time earliest and latest
Service 1-3	Insert Haulier Service types if required - add new Service Types in Haulage Product
Freight Payer	Here you can indicate who shall pay for the haulage. Start typing the Name and the system will display a drop-down list with matching names.
C.O.D.	Insert if Cash On Delivery
Customer	Insert Customer.
Currency	Insert Currency.
Amount	Insert Amount.
Remarks	Insert Remarks.

In the last section you can add the details of the cargo pressing one of the two buttons or delete cargo.

Pressing Add Entry will open a new screen displaying the various cargo positions in the Booking.

Select the one you will issue haulage for and press OK, and the system will insert the details in the Haulage tab.

Pressing Add Cargo will simply open a new line for manual input.

Item No.	Links to the Cargo Section Item No. When selected the system will copy the details from this Item No. in the Cargo section, when you use Add Entry.
Pkgs	Display the number of packages. Can be amended manually.
Pkg. Type	Display the Packages Units. Can be amended manually.
Description	Input Cargo Description.
Kos	Display the weight of the cargo. Can be amended manually.
Volume	Display the measurements. Can be amended manually.
Unit	Display the Measurement Unit. Can be amended manually selecting another valid value from the drop-down list displaying units from the Code File Volume Unit.
Pallets	No. of Pallets. Can be amended manually.
Pallet types	Input Pallet Type from the Pallet Type table. Pallet types can be updated via "+"

Freight Charges tab-sheet

Here you can add Other Freight Charges you want to print on the AWB, and/or transmitted with the FWB via EDI to the Airline.

Charge	Type or choose a Charge Code in drop-down list from the Charge table
Type	In the Charge table you can decide if a Charge is Freight related, or it is an additional Charge. You can indicate if it is Inclusive, for display only, or it is Due Agent or Due Carrier. The type is shown here. It can be updated/corrected manually.
Sub	Display if a subtotal is used for calculation of other charges.
Text	Display the Charge Code text.
Nos	Display quantity for calculation the Charge.
Unit	Display the unit for number in the calculation, Unit Code.
Rate	Display the rate.
Curr.	Here you chose your Currency for Charge, Currencies.
Total	Calculated total.
Paym.	Chose if it is Prepaid, Collect or payable Elsewhere.
Chrg.Grp.	Charge/Manifest Group. Used to Group charges like Freight, Terminal Handling from Manifest Group.
Print	Should Charge be printed on AWB or Invoice or both.

Buttons

Recalc. Will recalculate the charges, as they look as default on the Charges Code Settings.

Auto. Will look up a Quotation to find a Quote that can be used to generate charges in the Booking.

Summarize Will summarize all charges with the same Charge Group.

Invoice tab-sheet

In the invoice tab you can create Multiple Invoices, Credit Notes, Settlements, Internal Invoices and Group Invoices.

If you have linked a Quote you can simply press the Auto Invoice-button and the system will insert the invoice to the Customer. Pressing the Auto Estimate will insert

the estimate(s) in the Quote cost part. If you did not link a Quote then press the Add-button [F2] and a new line will open.

Order	Will display each Invoice made with a unique Order No.
Type	Select the Type of Document you wish to issue. Default will always be Invoice or Group Invoice if indicated in the Customer Register. If you need to insert an Estimate, the Type must be Settlement and status at the end of the line Estimate.
Reason	If issuing a Credit Note you may wish to see the reason. If this is the case then select a valid value from the drop-down list displaying values from the Code File Reason Code. You may even be forced to insert a Code before issuing a Credit Note if the setting in the Allow credit with reason is chosen in the Company Register. These settings are controlled by the accounting department.
Deb/Cre	Will default from the Customer in the Parties section but you can amend by overwriting. You will only be able to insert a Party having a valid Debtor Group in the Customer Register.
Curr.	Will default from the Customer Register in the Debtor Curr. You can amend this manually choosing another Currency in the drop-down list.
Book	If you choose Internal Invoice in Type you can issue an Invoice from this Booking to another Booking. Insert the receiving Booking No. here, or go to the next field.
Svc	If you choose Internal Invoice in Type you can issue an Invoice from this Booking to another File. Select a valid Service from the drop-down list, and go to the next field and insert File No.
File	If you choose Internal Invoice in Type you must insert the File No. here. This will be automatically inserted if you already added the Booking No.
T.O.P.	The Terms of Payment will default from the Customer Register in the Debtor T.o. Paym. If allowed internally you can adjust manually.
Due Date	Will be inserted automatically when the invoice is printed after the rules stipulated in the Service register.
Svc.Date	Legal requirement in Poland and Baltic countries for VAT reporting purpose.
Job No.	Can combine result for several Modules (Air, Sea etc.) projects via unique Job. No.

Status	Will show the status of the Invoice or Estimate
Inv.No	The invoice number will be assigned when the invoice is printed.
OurRefID	Indicates who issued the invoice.

Show PDF	If you send E-mail invoices it will be shown here after Invoice Distribution is executed by finance provided the customer set up is for E-mail Invoice

Now press the Invoice Details-button

Now you can insert the Invoice Lines by pressing the Add item-button or use the Charge Chains function.

A new line opens for input.

Charge

Use the drop-down list to select a valid Charge Code from the Charges Register.

Depending on the creation of the charges the system will now insert the default values from the selected Charge. You can amend each field manually if needed.

Please refer to the Charges Calculation Type section for explanation of the setup.

Press Add Item to insert another line if needed, or OK to return to the Invoice header.

While in the Invoice tab sheet press the Print-button and the Invoice will be printed.

Events tab-sheet

The Event tab will show the system and manual events (if any generated) for the Booking.

For guideline, how to define/setup Events, look at Event Config, Book Event Status and Book Event Config

Related Bookings tab-sheet

If you are in a Master Booking, the related House Booking will be shown here. If you are in a House Booking the related Master will be shown here.

Status/e-AWB tab-sheet

Here you will see the Status messages from airlines on the left, and on the right the information on send FWB messages.